Inventory & supplier ordering
Orders that draft themselves
Walking the aisles with a notepad, cross-checking what sold, and emailing four suppliers before the cutoff. Doing supplier orders by hand eats hours of ownership time and risks out-of-stock items or over-ordering.
What we build
- Automatic data connection that reads sales and inventory levels from your POS system
- Supplier order drafting: a scheduled script calculates exactly what needs to be ordered to meet your stock thresholds
- One-click approval: a draft order is compiled and sent to you. You review, click approve, and it goes out to your suppliers formatted exactly how they want it
- Low-stock and discrepancy alerts sent to your phone before it affects your customers
Timeline
1 to 2 weeks to live
Built on
- Square
- Clover
- Lightspeed POS
- Google Sheets
- Make or n8n
- Twilio SMS
What to expect
Supplier orders take minutes instead of evenings. You maintain optimal stock levels without manual walks, and reduce capital tied up in excess inventory.
Who uses this most
Common questions about this build
Does it work with legacy suppliers who do not have APIs?
Yes. The system compiles the orders and formats them as standard emails or PDFs, sending them automatically to whatever email or ordering portal your supplier uses.
What if sales spike and I need to override the draft?
You stay in full control. The draft order is sent to you first. You can easily tweak quantities or add custom items on your phone before approving it.
How does it handle partial shipments or backorders?
We set up a simple checklist in your dashboard or spreadsheet. When shipments arrive, staff mark what was received, and the system automatically flags discrepancies to the supplier.
Find out what your week looks like with the busywork gone.
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