Expense & receipt matching
Receipts that match themselves
Receipts fade, get lost, or sit in gloveboxes until tax season. Then you spend hours matching credit card statements to crumbled paper receipt photos.
What we build
- A dedicated email or text number where crews submit receipt photos on the road
- AI data extraction: reads vendor, date, total, and tax details from the image
- Automatic transaction matching against credit card or bank feed records in your accounting software
- Alerts for missing receipts: flags bank transactions that lack matching receipt attachments
Timeline
1 to 2 weeks to live
Built on
- Dext / Hubdoc
- QuickBooks / Xero
- Twilio SMS
- Claude API (OCR)
- Make or n8n
What to expect
A clean expense ledger every month. T4/T5 season takes minutes instead of weekends, and you maximize tax write-offs without missing paper trails.
Who uses this most
Common questions about this build
Does it work with fuel and hardware store receipts?
Yes. The AI extracts details from fuel receipts, hardware purchases, or restaurant bills, categorizing them automatically.
Is it secure for company credit card details?
Yes. It only reads the receipt total and matches it to your accounting bank feed; it never accesses or stores credit card numbers.
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