For mental health & therapy practices
Focus on care, not calendar coordination.
Privacy-first session booking and reminder ladders, secure screening and intake forms, and automated waitlist refills that keep therapists fully booked. PHIPA-aware.
The week we keep hearing about from practices
No-shows and late cancellations burn clinical hours
A client misses a therapy session last-minute. The slot goes unfilled, but you still pay the therapist, hurting clinic margins.
Manual screening and intake delay care
Screening clients for fit, collecting consent, and filing intake questionnaires takes hours of admin before the first session.
Therapist calendars are inefficiently packed
Managing gaps between sessions, waitlists, and client reschedules by hand is a constant, exhausting front-desk puzzle.
What we automate for you
Secure booking & reminder ladders
Spaced reminder texts and emails with direct confirm/reschedule links that prevent no-shows without manual follow-up.
No-shows cut by 50%
Digital screening & consent intake
Secure screening forms (e.g. PHQ-9, GAD-7) and consents are filled out by clients at home, updating their charts automatically.
15 minutes saved per client onboarding
Automated waitlist matching
When a session is cancelled, the system automatically texts the next waitlisted client matching that therapist's specialization.
Cancellations filled within 10 minutes
A recent build like yours
Psychology & therapy practice, Downtown Toronto - anonymized for client privacy
The problem: Staff spent hours calling waitlists to fill cancelled therapy slots; manual clinical screening clipboard intakes were slow.
The build: Automated waitlist notifications and secure pre-session digital intakes integrated with Jane App.
Recovered $4,000/month in idle hours
What it costs
No hourly billing, no open-ended retainers. You always know the number before we build.
Custom build
Typical engagements run $7,500 - $25,000
Scoped and quoted after your audit, with monitoring and support from $1,500/month. You approve the scope before anything is built.
PIPEDA/PHIPA-aware data handling. No patient or client records touch our systems without a signed agreement, and we work inside your existing tools wherever possible.
Questions mental health & therapy practices ask us
Is client privacy protected under PHIPA and PIPEDA?
Yes. Security is our absolute priority. We build using fully encrypted pathways. All intake details flow straight into your EMR; we store nothing.
Does it work with Jane App, Cliniko, or Owl Practice?
Yes. We integrate directly with Jane, Cliniko, Owl Practice, and other therapist software to keep calendars and client screening synced.
What is the typical investment?
Custom practice builds range from $7,500 to $25,000, with ongoing support from $1,500/month. The initial workflow audit is free.
Can the screening form route patients to therapists?
Yes. The intake system can analyze screening answers and route the client to schedule with a therapist who specializes in their specific needs.
Find out what mental health & therapy practices get back from automation.
A free 30-minute audit. You leave with three automation ideas sized to your business - whether you hire us or not.
Not ready to talk? Grab the free Automation Opportunities Checklist - 25 tasks your business can stop doing by hand.
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