Capture every lead. Show more homes.
Inquiries from listing portals qualified and answered in minutes, automatic feedback requests sent to showing agents, and open house follow-ups that run themselves. Scale your listings, not your admin.
Where time disappears in a typical week.
The administrative and coordination friction we repeatedly observe in real estate:
Portal leads go cold before you can reply
A lead comes in from Realtor.ca or Zillow on a weekend. You are hosting a showing. By the time you call them back 3 hours later, they have already contacted another agent.
Chasing showing agents for feedback
You spend Mondays calling or texting other agents who showed your listing, trying to get feedback for your seller. Most ignore the first two requests.
Open house sign-ups are never followed up properly
You collect ten names on a clipboard at an open house. You mean to email them all a thank-you and local listings, but Monday morning gets too busy.
Targeted automations and workflows.
Concrete interventions built to remove repetitive execution:
Instant lead response & qualification
Every portal inquiry gets an immediate text response confirming details, asking qualifying questions (budget, pre-approval status), and offering a booking link.
Automated showing agent feedback
An hour after a scheduled showing ends, the system texts the showing agent a 3-question feedback link. It follows up automatically if they do not respond.
Open house follow-up flows
Staff or agents enter open house attendees into a simple form. The system instantly emails a thank-you, sends the listing details, and schedules follow-up listing alerts.
Walkthrough: Real estate brokerage, Oakville
Illustrative scenario demonstrating how this build typically coordinates operations.
Brokerage was losing leads from listing portals during busy showing hours; agent feedback collection was done manually.
Portal lead integration with instant text routing and automated showing feedback SMS workflows.
First response under 2 minutes captured
What we recommend starting with.
Rather than deploying multiple automations simultaneously, we prioritize the single highest-frequency constraint—typically instant lead response & qualification. Once that workflow operates reliably in production, secondary tools can be connected.
Compliance & Data Safeguards
Questions real estate ask us.
Implementation details, operational constraints, and practical questions.
Does this work with my CRM or MLS?+
Yes. We integrate with popular real estate CRMs (like Follow Up Boss, KVCore, and Salesforce) and can trigger automations from portal leads (Realtor.ca, Zillow, etc.).
Will the AI sound natural to home buyers?+
Yes. We script the responses to sound like a personal assistant or transaction coordinator, keeping it warm and professional.
What is the pricing model?+
Real estate office builds range from custom broker-level systems to productized individual agent setups starting from $395/month. We quote after a free audit.
Can it handle text message follow-ups?+
Yes, SMS is our primary channel for real estate leads because it has a 98% open rate and gets replies in minutes compared to email.
Operating a real estate business?
Describe where your team spends the most repetitive manual attention. We will assess whether an automation or workflow integration can resolve it.