For gyms & fitness studios
Your classes stay full. Your front desk stays quiet.
Automatic follow-ups for class pass trials, a phone that captures membership inquiries 24/7, and class cancellation waitlists that refill themselves. Built for fitness owners who want to focus on training, not admin.
The week we keep hearing about from owners
Trial class sign-ups go cold
Someone signs up for a trial pass on your website but never books their first class. By the time you call them three days later, they have lost interest.
The phone rings mid-session
You are lead coaching a group or in a training session. A prospect calls to ask about class times or membership options - and hangs up when they get voicemail.
Last-minute cancellations leave empty spots
Members cancel a few hours before class. You have a waitlist, but you do not have the time to manually text each person in line to see who wants the spot.
What we automate for you
Instant trial pass follow-up
The moment someone registers for a trial, they get a text with class recommendations and a direct booking link. If they do not book, the system follows up politely over the next 48 hours.
Typical impact25-40% higher trial conversion
AI booking host & receptionist
An AI receptionist answers questions about class schedules, pricing, and locations 24/7, and sends booking links to callers' phones.
Typical impact15+ new bookings/month captured
Automated waitlist refills
When a member cancels their class spot, the system automatically texts the next waitlisted member. They can confirm with a single tap, refilling your class instantly.
Typical impactClass capacity up 15-20%
What this could look like for you
An illustrative scenario, not a specific client - a walkthrough of how this build typically plays out.
Example - Boutique fitness studio, Toronto
The problem: Staff spent hours chasing trial sign-ups; last-minute class cancellations frequently left empty spots despite a long waitlist.
The build: Automated trial text sequence and automated class waitlist triggers connected to Mindbody.
Anticipated outcomeTrial-to-member conversions up 30%
What it costs
No hourly billing, no open-ended retainers. You always know the number before we build.
Starter automation
From $395/month
Fixed monthly price, setup included. Most owners start with one automation and add more once the first pays for itself. Cancel any month.
Questions gyms & fitness studios ask us
Yes. We integrate directly with Mindbody, Zen Planner, Glofox, and most fitness booking systems so everything updates in real-time.
Absolutely. We train the AI on your exact class descriptions, pricing, rules, and instructor schedules, so it answers questions accurately.
For gyms, fixed packages start from $395/month, setup included. Most owners find that saving just two membership cancellations or converting three extra trials a month completely covers the cost.
Yes. We can set up automated win-back campaigns that trigger when a member hasn't booked a class in 30 days, offering them a special return rate or checking in on them.
Find out what gyms & fitness studios get back from automation.
A free 30-minute audit. You leave with three automation ideas sized to your business - whether you hire us or not.
Not ready to talk? Grab the free Automation Opportunities Checklist - 25 tasks your business can stop doing by hand.
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