For catering & event food services
Quote events instantly. Win the booking first.
AI inquiry quoting that responds in minutes, digital menu selection intake that flows directly into prep lists, and automated deposit invoice follow-ups.
The week we keep hearing about from owners
Slow quote response times cost bookings
An event planner requests catering quotes from three places. You respond 6 hours later; they already signed a contract with the one who replied in 15 minutes.
Menu adjustment back-and-forth
Sending spreadsheets, adjusting items for allergies, updating prices by hand - a massive admin headache for every single event.
Chasing deposits and final balances
Remembering to invoice deposits at contract signing and tracking down final balances 7 days before the event eats your week.
What we automate for you
Instant AI quote generation
An AI intake assistant reads event inquiries and drafts initial budget and menu quotes based on your pricing guidelines, sending them instantly.
Typical impactFirst response under 3 minutes
Digital menu and allergy intake
Clients select menus in a secure portal; their choices and dietary restrictions populate your kitchen prep list automatically.
Typical impactSave 4 hours/event in menu admin
Automated milestone invoicing
Deposit invoices send automatically at contract signature, and final balances trigger 7 days before the event, with automated reminders.
Typical impactFaster payments, zero forgotten bills
What this could look like for you
An illustrative scenario, not a specific client - a walkthrough of how this build typically plays out.
Example - Corporate & wedding caterer, Mississauga
The problem: Catering manager spent 15+ hours a week responding to quote requests and chasing final balances manually.
The build: AI quote drafting system and automated QuickBooks invoice sequences triggered by event dates.
Anticipated outcomeEvent booking conversion up 20%
What it costs
No hourly billing, no open-ended retainers. You always know the number before we build.
Starter automation
From $395/month
Fixed monthly price, setup included. Most owners start with one automation and add more once the first pays for itself. Cancel any month.
Questions catering & event food services ask us
Yes. We integrate with major accounting tools like QuickBooks and Xero, as well as catering platforms like Total Party Planner to sync event sheets.
We train the AI on your per-head pricing matrices, minimums, and staffing fees. It drafts the quote and flags it for your approval before sending, or sends automated estimates.
Fixed packages start from $395/month, setup included. Winning one corporate lunch catering contract covers the entire year's cost.
Yes. The menu intake form automatically flags common allergens (nuts, gluten, dairy) and alerts the head chef directly when orders are locked.
Find out what catering & event food services get back from automation.
A free 30-minute audit. You leave with three automation ideas sized to your business - whether you hire us or not.
Not ready to talk? Grab the free Automation Opportunities Checklist - 25 tasks your business can stop doing by hand.
Get the checklist