Quote events instantly. Win the booking first.
AI inquiry quoting that responds in minutes, digital menu selection intake that flows directly into prep lists, and automated deposit invoice follow-ups.
Where time disappears in a typical week.
The administrative and coordination friction we repeatedly observe in catering & event food services:
Slow quote response times cost bookings
An event planner requests catering quotes from three places. You respond 6 hours later; they already signed a contract with the one who replied in 15 minutes.
Menu adjustment back-and-forth
Sending spreadsheets, adjusting items for allergies, updating prices by hand - a massive admin headache for every single event.
Chasing deposits and final balances
Remembering to invoice deposits at contract signing and tracking down final balances 7 days before the event eats your week.
Targeted automations and workflows.
Concrete interventions built to remove repetitive execution:
Instant AI quote generation
An AI intake assistant reads event inquiries and drafts initial budget and menu quotes based on your pricing guidelines, sending them instantly.
Digital menu and allergy intake
Clients select menus in a secure portal; their choices and dietary restrictions populate your kitchen prep list automatically.
Automated milestone invoicing
Deposit invoices send automatically at contract signature, and final balances trigger 7 days before the event, with automated reminders.
Walkthrough: Corporate & wedding caterer, Mississauga
Illustrative scenario demonstrating how this build typically coordinates operations.
Catering manager spent 15+ hours a week responding to quote requests and chasing final balances manually.
AI quote drafting system and automated QuickBooks invoice sequences triggered by event dates.
Event booking conversion up 20%
What we recommend starting with.
Rather than deploying multiple automations simultaneously, we prioritize the single highest-frequency constraint—typically instant ai quote generation. Once that workflow operates reliably in production, secondary tools can be connected.
Questions catering & event food services ask us.
Implementation details, operational constraints, and practical questions.
Does this work with QuickBooks, Xero, or Total Party Planner?+
Yes. We integrate with major accounting tools like QuickBooks and Xero, as well as catering platforms like Total Party Planner to sync event sheets.
How does the AI receptionist quote pricing accurately?+
We train the AI on your per-head pricing matrices, minimums, and staffing fees. It drafts the quote and flags it for your approval before sending, or sends automated estimates.
What does setup cost?+
Fixed packages start from $395/month, setup included. Winning one corporate lunch catering contract covers the entire year's cost.
Can it handle dietary restriction notifications?+
Yes. The menu intake form automatically flags common allergens (nuts, gluten, dairy) and alerts the head chef directly when orders are locked.
Operating a catering & event food service business?
Describe where your team spends the most repetitive manual attention. We will assess whether an automation or workflow integration can resolve it.